How to Effectively Email Job Recruiters: Click Here For Template

We recently asked our followers, “What communication method do you prefer from recruiters?” We found that the majority, 48% of people, prefer to use email, 18% prefer call, 8% prefer text and 26% prefer all the above when communicating with recruiters.

When emailing a recruiter for a new job, it can be confusing where to start, what to send and when to send it.

Follow these tips to make a great first impression and land your next job quickly.

Be Direct

Whether you are reached out to first or cold emailing a recruiter, be direct with your intentions and remember that wording is important. Recruiters want to understand your experience and professional goals quickly, so writing your entire career story is not necessary. Tell them what position you are interested in, why you are looking for a new job and provide your contact information.

If the job is a particularly good fit, you can briefly include a few sentences indicating any relevant experience, such as industry knowledge or competitor names to get the recruiter’s attention.

Attaching your resume, or linking to your LinkedIn profile, is also helpful to give the recruiter an idea of the kinds of jobs that best suit your skills and experiences.

Write Professionally

When communicating with hiring teams, it is best to avoid slang, misspelled words and any unprofessional language.

Talking with recruiters, whether by phone or email, is the first impression a potential employer will have of you, so you want to take the time to get it right.  When emailing, you want to make sure that your messages are coming off clearly, and that nothing can be left up to interpretation. Consider re-reading your messages a few times before sending or having another individual review them beforehand for spelling, grammar and clarity.

Using a professional email is a best practice. For example, a university-provided email or a simple email of your first and last name is acceptable. Having an email like [email protected] is not the best choice for making a good first impression in a professional context.

Keep Contact Information Updated

Keeping your contact information and location updated is essential in the job-hunting process. Even though work from home opportunities have become more common, it is important to keep an accurate location on your resume and online profiles so that the recruiter you are working with has a clear understanding of your situation.

Also, keep a commonly checked phone number and email address listed in your email signature to ensure that the recruiter can get ahold of you quickly if needed. Make sure these updates are visible and match in your email signature and your resume.

If you continue in the job hiring process and start talking to hiring managers, make sure you are using the same email address you used with the recruiter. By doing this, both the recruiter and the hiring manager will be able to accurately keep track of conversations and avoid any miscommunication.

Example Templates

Here is an email template when you are interested in a specific job title:

Hello [Recruiter Name],

My name is [Your Name] and I am interested in [Position Title] at [Company Name].

This role stood out to me, as it requires [Skill Name] in the [Industry Name] industry. I have experience in [Skill Name] working in a similar role for [Company Name], and I think this could make me a very promising candidate for this role.

I have attached my resume and look forward to hearing from you soon.

Thanks!

Sincerely,

[Your Name]
[Your Phone Number]
[Your Email]

 

Here is an example when you are emailing a recruiter without a specific job title in mind:

Hello [Recruiter Name],

My name is [Your Name] and I am interested in working at [Company Name]. I am currently looking for job opportunities in the [Job Interest Field] field.  I would be happy briefly discuss my skills and experience with you, or someone on your team, to see if [Company Name] has any roles that I may be a good fit for.

I have attached my resume and included my phone number below. I look forward to hearing from you soon.

Thanks!

Best,

[Your Name]
[Your Phone Number]
[Your Email]

 

Lastly, an email template for a recent college graduate:

Hello [Recruiter Name],

My name is [Your Name] and I am interested in working at [Company Name]. I am currently looking for job opportunities in the [Job Interest Field] field.  I have recently graduated from [University Name] with a degree in [Degree Name] and have internship experience with [Company Name or Relevant Skills]. I would be happy briefly discuss my skills and experience with you or someone on your team to see if [Company Name] has any roles that I may be a good fit for.

I have attached my resume and included my phone number below. I look forward to hearing from you soon.

Thanks!

Warm Regards,

[Your Name]
[Your Phone Number]
[Your Email]

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Finding the right language when communicating with a potential employer can be hard, but these tips and templates can guide your next career search.

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