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Legal Secretary - Labor & Employment

Cleveland, Ohio
Legal Secretary – Labor & Employment
Cleveland, OH
Competitive Pay and Benefits

The Legal Secretary will provide confidential administrative support to legal staff; may provide specific secretarial support to a particular legal practice area, such as Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, Creditors’ Rights, etc.

Legal Secretary Responsibilities:
  • Manage and coordinate priorities of multiple attorney/paralegal assignments.
  • Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions.
  • Maintain electronic calendar for assignments. Make appointments for attorneys, arrange meetings and conference rooms.
  • Sort, distribute and prioritize all incoming mail.
  • Maintain all client files. Work with Records Department to close files and send off-site.
  • Schedule business travel arrangements when necessary.
  • Professional phone etiquette to handle incoming calls from clients and other members of the Firm.
  • Open new files by creating New Client/New Case forms.
  • Enter attorney and paralegal time into 3E.
  • Process expense reports through Chrome River.
  • Maintain contact information for assignments.
  • Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys or the Human Resources Department, or the Office Administrators if outside of Cleveland.
  • Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.).

Legal Secretary Requirements:
  • HS Diploma or GED equivalent.
  • 10+ years experience (depending on position, experience level may increase) in a mid to large size law firm.
  • Proficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, Chrome River, telephones and photocopiers.
  • Knowledge of legal terminology and procedures.
  • Excellent proofreading, grammar and spelling skills a must.
  • Ability to transcribe legal documents and correspondence at a level of 80 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
  • Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.
  • Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.

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