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Executive Assistant

Cleveland, Ohio
Executive Assistant
Cleveland, OH
Competitive Pay and Benefits

The Executive Assistant will provide high-level administrative support to the Managing Partner and Chief Operating Officer. The ideal candidate will be exceptionally organized, efficient, and capable of thriving in a fast-paced and demanding environment. This role requires impeccable professionalism, the ability to handle confidential information with discretion, think critically and adopt a proactive and dynamic approach to managing multiple priorities.

Executive Assistant Responsibilities:
  • Efficiently manage the Executives calendar.
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day operations.
  • Act as a liaison and provide support to the Executive Committee.
  • Arrange and handle all logistics for Committee meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation material.
  • Complete a broad variety of administrative tasks that facilitate the Executives ability to effectively lead the organization, including: assisting with special projects; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
  • Serve as the primary point of contact for internal and external parties on all matters pertaining to The Executives, including those of a highly confidential or critical nature.
  • Work closely with The Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate needs in advance of meetings, conferences, etc.
  • Coordinate all Executive Team, Management Team and Partner meetings and assist with staff meetings and events as needed.
  • Analyze new client and matters by submitting new matter intake forms, running conflict checks and maintaining all client files for the Managing Partner.
  • Assist The Executives with firmwide recruiting initiatives, including organizing resumes, scheduling interviews, and assisting with offer letters and onboarding of new employees.
  • Other duties as assigned.

Executive Assistant Requirements:
  • Bachelor’s degree in business administration or relevant field.
  • 5+ Years of experience working as an Executive Assistant in a professional service or legal
  • environment required.
  • Strong computer skills, including proficiency with Microsoft Office.
  • Ability to organize work, establish priorities and multitask in a fast-paced environment.
  • Excellent communication, grammar and punctuation.
  • Strong project management skills.
  • Flexibility to work non-standard business hours as necessary.
  • Ability to work in-office every day

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