How to Write a Thank You Email After an Interview (With Examples) 

Job seekers spend countless hours on creating a perfect resume and preparing for job interviews. But what happens once the interview is over, and you are waiting to hear back? There is an often-overlooked gesture in today’s job market: a thank you email. In a study conducted by TopResume, 68% of hiring managers responded that sending a thank you email or note after an interview impacts their decision-making process. Sending a follow up email to thank the interviewer for their time is a vital step to standing out in the interviewing process. A thank you note shows your appreciation for both the company and the interviewers and reaffirms your interest in the opportunity. Below, you can find advice for what you should include in a thank you email as well as helpful examples.   

What to Include in a Thank You Email  

There are many different items that you may want to mention in your email or note following your interview. However, it is important to remember to only highlight key points from the interview without going too far in-depth. Here are a few key elements to include when writing a thank you email. 

An Appropriate Subject Line 

The subject line of the thank you email should be concise, while also sharing enough information for your interviewer to know what the message is regarding. A short and to-the-point subject line could be “Thank You for Your Time – [insert your name here]” or “Interview Appreciation – [Insert your name here].” By providing context in the subject line, the interviewer can know what to expect before reviewing the email  

A Professional Greeting  

Be sure to professionally and politely address the email to the person or persons who interviewed you. For example, it is important that you spell their name correctly and address them by the name they introduced themselves as in the interview. Remember to address each person who interviewed you in the email. It is good practice to send the email to the main interviewer while CC’ing any other individuals who interviewed you. You may also send personalized, individual messages to each member of the interviewing team. An effective opening to the email could be: Hi [insert interviewer name(s) here], Hello [insert interviewer name(s) here], or Dear [insert interviewer name(s) here].  

A Thank You Statement 

After you address the interviewer(s) it is important to begin your message with a thank you statement. In this section, you should thank the interviewer for their time and consideration, expressing your gratitude for learning more about the role you applied for and the company. This would also be a good time to talk about company values and how they align with your personal goals and values as well.  

A Brief Summary of Qualifications Discussed in the Interview 

After you thank the interviewer for their time and consideration, provide a brief summary of what you discussed in the interview. This is where you want to connect your qualifications to the job description and requirements that have been listed or discussed in the interview as well as explain how you could be an asset to the company. Take the time to list your strengths as they relate to the role you applied for. Recapping the discussion you had is a crucial part in the email because it allows you to reaffirm any key points that were made during the interview. 

An Offer to Answer Any Questions 

To end the thank you email, take the time to encourage the interviewer to reach out to you in the event that they have any questions. Consider including your availability to make it easier for the interviewer to reach out in the future. This would also be the time to provide any follow-up information that the interviewer may have asked for in your interviewer as well.   

An Updated Signature 

It is important to take the time to update your signature so that it includes links to your email, phone number, relevant social profiles, and an online portfolio if you have one. Having a complete signature enables you to refer the interviewer to your signature as an extra resource for them. It also provides the interviewer with your most up-to-date contact information so they can easily reach you.  

Thank You Email Examples 

Example #1  

Subject: Thank You for Your Time – [insert your name here]  

Hi [insert interviewer’s name(s) here], 

Thank you for taking the time today to talk to me about the [insert role applied for here] role at [insert company name here]. It was a pleasure to learn about [insert company name here] and more about what the [insert role applied for here] opportunity entails. This position is exactly the type of role that I am looking for. 

I believe that my skill set and experience with [insert experience here] would help me in this job and allow me to be an asset to [insert company name here].   

I look forward to hearing back from you soon about the next steps in the interview process. Please don’t hesitate to reach out to me if there are any other questions that I can answer regarding my work experience and resume. Thank you again for meeting with me about this exciting opportunity.  

Best regards,  

[insert your name here]  

Example #2: 

Subject: Interview Appreciation – [insert your name here] 

Dear [insert interviewer’s name(s) here], 

It was a pleasure to meet with you today regarding the [insert position applied for here] role at [insert company name here]. This position aligns perfectly with my career goals, and I believe that my experience in [insert relevant experience here] can help your company achieve its goal of [insert relevant goal to the experience mentioned]. 

As I mentioned in the interview, I have [insert qualifications and/or certifications here]. I think that this will allow me to be successful in this role.  

You can find a link to my [online portfolio and/or LinkedIn] in my signature. Thank you again for taking the time out of your day to meet with me, and I look forward to hearing back from you. 

Sincerely, 

[insert your name] 

Example #3:  

Subject: Thanks For Meeting With Me – [insert name here] 

Hello [insert interviewer’s name(s) here],  

Thank you for taking time out of your schedule to meet with me today to talk about the [insert position applied for here] role at [insert company name here]. I enjoyed talking about [insert company background and goals here]. 

This role is exactly what I am looking for as the next step in my career. I especially enjoyed learning that this role [insert comment about how this role supports the company]. 

I believe that my qualifications and experience in [insert experience or qualification here] can be a vital asset to your company.   

If you have any other questions regarding my resume and references, please don’t hesitate to reach out. I have updated all my information in my signature as well as a link to my [insert link name here]. I look forward to hearing back from you regarding the next steps. 

Best regards,  

[insert name here] 

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