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Construction Administration Coordinator

Portland, Oregon
Construction Administration Coordinator
Portland, OR – Hybrid
$30-33/HR

The Construction Administration Coordinator will be responsible for collecting and processing contractor-submitted information for construction projects.

Construction Administration Coordinator Responsibilities:
  • Ensures all required documentation is attached to work orders, validates permits and pre-requisites are satisfied, and interacts with Power BI dashboards and Tableau reports for accountability and project tracking.
  • Supports program email management, facilitating communication between process owners and stakeholders.
  • Provides general project team support, executing tasks within various company systems, such as Maximo, company work order system of record, for efficient task management and data processing.
  • Collect and process contracted submitted forms using Microsoft Forms and Planner
  • Heavy data entry and task management in work order management and scheduling systems
  • Validates processing accuracy using dashboards and reports.
  • Data clean up using dashboards and reports.
  • Verify work order completion for accounting.
  • Review, route and/or process emails for the team
  • Insert and update work order management tasks associated with acquired information.
  • Attach documentation acquired via email in a variety of systems.
  • Maintain process instructions for contractor submittal forms
  • Support training new staff on process instructions

Construction Administrator Coordinator:
  • High School Diploma/GED.
  • 2+ years of experience in a progressive administrative support and secretarial positions.
  • Proficient in MS Office Suite (Excel, Outlook, Word)
  • Interpersonal skills are a must. We have constant interactions with the greater project team. We need professional and diplomatic communication skills. This needs to be coupled with patience and understanding.
  • Willingness to follow up and ask questions over and over till you get the answers you need.
  • RFI processing/management
  • Construction/construction project management experience
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