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Construction Administration Coordinator
Portland, OR – Hybrid
$30-33/HR
The Construction Administration Coordinator will be responsible for collecting and processing contractor-submitted information for construction projects.
Construction Administration Coordinator Responsibilities:
Construction Administrator Coordinator:
Portland, OR – Hybrid
$30-33/HR
The Construction Administration Coordinator will be responsible for collecting and processing contractor-submitted information for construction projects.
Construction Administration Coordinator Responsibilities:
- Ensures all required documentation is attached to work orders, validates permits and pre-requisites are satisfied, and interacts with Power BI dashboards and Tableau reports for accountability and project tracking.
- Supports program email management, facilitating communication between process owners and stakeholders.
- Provides general project team support, executing tasks within various company systems, such as Maximo, company work order system of record, for efficient task management and data processing.
- Collect and process contracted submitted forms using Microsoft Forms and Planner
- Heavy data entry and task management in work order management and scheduling systems
- Validates processing accuracy using dashboards and reports.
- Data clean up using dashboards and reports.
- Verify work order completion for accounting.
- Review, route and/or process emails for the team
- Insert and update work order management tasks associated with acquired information.
- Attach documentation acquired via email in a variety of systems.
- Maintain process instructions for contractor submittal forms
- Support training new staff on process instructions
Construction Administrator Coordinator:
- High School Diploma/GED.
- 2+ years of experience in a progressive administrative support and secretarial positions.
- Proficient in MS Office Suite (Excel, Outlook, Word)
- Interpersonal skills are a must. We have constant interactions with the greater project team. We need professional and diplomatic communication skills. This needs to be coupled with patience and understanding.
- Willingness to follow up and ask questions over and over till you get the answers you need.
- RFI processing/management
- Construction/construction project management experience
#INDO
Pay Rate:
