Search open positions
Back to results
Apply
Legal Receptionist
Columbus
, Ohio $45,000/Year
Direct Hire
On-Site
Legal Receptionist
Columbus, OH
Competitive Pay and Benefits
The Legal Receptionist is responsible for greeting clients and visitors to the Firm’s suite, scheduling conference rooms, coordinating messenger deliveries, office services assistance, and various other clerical duties as assigned.
Legal Receptionist Responsibilities:
Legal Receptionist Requirements:
Columbus, OH
Competitive Pay and Benefits
The Legal Receptionist is responsible for greeting clients and visitors to the Firm’s suite, scheduling conference rooms, coordinating messenger deliveries, office services assistance, and various other clerical duties as assigned.
Legal Receptionist Responsibilities:
- Welcomes clients and visitors to the Firm’s suite and routes appropriately.
- Contact local messenger service for pick up or delivery of documents, forms, packages, etc.
- Maintains record of all incoming and outgoing local messenger requests.
- Opens Reception doors at precisely 8:30 a.m. Monday through Friday; opens earlier, if necessary.
- Lifts and moves small delivery packages within the area behind the Reception Desk.
- Maintains up-to-date office phone list, address list and home phone numbers. Distribute monthly to all staff or when changes occur.
- Maintains Daily Outs list. Communicate with secretaries for schedules of attorneys as necessary.
- Schedules and maintains records for reserving conference rooms; confirms room reservations on a daily basis.
- Works with Customer Service Rep with updates of all set-ups required for the day.
- Turns on copiers and stocks with paper in morning and evening.
- Check fax machine and send faxes as requested.
- Maintains neatness of reception area and conference rooms.
- Receives and performs requests for paging and for announcing meetings or Firmwide information.
- Coordinates catering arrangements and reservations for luncheons and large meetings.
- Coordinates with IT and other offices to ensure proper set up for meetings requiring video conferencing.
- Assists with miscellaneous clerical duties for various departments within the Firm (i.e. Expense reports, stamps mail).
Legal Receptionist Requirements:
- High School degree or equivalent, required.
- Ability to read, write and perform arithmetic computations at a level normally acquired through the completion of high school or equivalent.
- Approximately six months to one-year on-the-job experience necessary in order to gain an understanding of the law office and departmental policies and procedures.
- Ability to present self with a professional appearance, and a patient, approachable, diplomatic demeanor at all times.
- Proficient knowledge of firm software and hardware including Outlook, Word, Excel, Interaction, telephones, and photocopiers.
- Ability to prioritize numerous tasks and complete them under time constraints; strong organizational skills.
- Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.
- Ability to lift phone books and small delivery packages.
- A strong commitment to Reception as a customer service function within the Firm, and ability to operate effectively and cooperatively within the department to enable the department to function cohesively and to provide excellent customer service within the Firm.
- Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
#INDFB