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Administrative Assistant II
Marlborough, MA
$20-$22/HR
Hours: 7:00 AM – 3:30 PM
The Administrative Assistant II is responsible for supporting the Contract Administration process. They will be the liaison between the contractors and the area operations personnel.
Administrative Assistant II Responsibilities:
Administrative Assistant II Requirements:
Marlborough, MA
$20-$22/HR
Hours: 7:00 AM – 3:30 PM
The Administrative Assistant II is responsible for supporting the Contract Administration process. They will be the liaison between the contractors and the area operations personnel.
Administrative Assistant II Responsibilities:
- Ensure compliance with Site Contracting Strategy and administrative requirements.
- Monitor and support contractor adherence to contract obligations and administrative guidelines.
- Participate in contractor reviews, variance creation, and package preparation.
- Maintain weekly contractor schedules with input from both the company and contractors.
- Present recorded Safety Orientation to contractors and ensure compliance.
- Manage vendor profiles, requisitions, and purchase orders for site operations.
- Verify receipt of services and process invoicing to ensure timely payments.
- Maintain time sheets, material tickets, and documentation for ROS (Request for Service).
- Track contract changes, cost savings, and support post-job evaluations.
Administrative Assistant II Requirements:
- Bachelor's degree preferred with at least 2 years of relevant experience
- Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
- Ability to develop and execute effective task planning.
- Experience with programs such as; Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.
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